Understand what process standardization is and why it matters

4 minutes to read

The standardization of processes is the activity that aims to organize, optimize and standardize the demands of a company. In other words, it consists of elaborating each sequence of tasks necessary for the execution of an organization’s operations.

As a result, the company reduces waste and increases efficiency, quality and profitability, generating effects on the customer experience and the financial sustainability of the enterprise, as it involves each of the processes. Check, in detail, the importance of dedicating to standardization and how to do it. Enjoy your reading!

The importance of process standardization

Companies are undergoing an important structuring process for a new era of the economy. In this scenario, it is necessary to dedicate to process automation, online sales and optimized delivery and comply with a series of requirements to fit the new reality, innovating and maintaining competitiveness.

Without standardizing the processes, it is impossible to reach the ideal level of structuring. Even though the consumer requires customization, even the processes for delivering it need to be standardized.

The benefits of standardization

In addition to this present reality, which requires optimized processes, there are direct benefits from standardizing its processes. They are described in the topics below. Check them out!

Productivity increase

With regular and standardized processes, everyone yields more. From the administrative staff to the shop floor – in the case of an industry.

Cost reduction

Very evident in the standardization of the logistics sector, the cost reduction also occurs due to the reduction of errors and automation.

Increased efficiency

Regular processes allow the practice to develop, while frequent changes make it impossible to improve it. In addition, efficiency increases due to greater ease of control and monitoring. After all, how can we monitor something that does not follow a pattern?

Quality improvement

It is like a cooking recipe – if all the ingredients are weighed and mixed to a standard, the quality is more easily maintained.

The standardization of processes

At this moment of reading, it is time to ask, “After all, how can we standardize processes?” That is what we will answer for you in the topics below.

Determine the objectives

Start by determining your goals for each process. They must be aligned with the business strategies and must clearly communicate what each of them can do for the success of the enterprise.

Lift the flow of activities

Based on the objectives and goals, you should observe the process as it is done today. For example: the issuance of invoices starts with the automatic import of orders, followed by a check of the details based on a checklist and ends with the sending of the files to the customer. Every detail, in each of these stages, needs to be observed and noted.

Redesign processes

After analyzing the current model, it is time to work on process optimization. They need to be evaluated and redefined in order to set a standard and improve results.

Train and engage employees

For this to be possible, it is necessary to involve the entire team, preferably from the first survey to training. In fact, another important advantage of standardization is the facilitation of training. Make the most of it!

To conclude, we need to mention the contribution of technology to the standardization of processes. Systems designed to manage the most diverse processes follow the best practices adopted in the area, which facilitates and encourages standardization.

Finally, it is worth remembering that the only detail that standardization does not match is our thinking. So, subscribe to our newsletter and stay informed about various management topics and technological innovations.

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The VMI Portal is a portal of news and information on systems of collaboration between suppliers and customers, which is growing continuously. The idea is to promote and disseminate the concepts of Supply Chain Management (SCM) and Vendor Managed Inventory (VMI), among other topics.

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